Coronavirus Travel Tips for Trade Show Travelers

Posted by Exhibitor Source on Feb 18, 2020 10:45:00 AM
Exhibitor Source
25 Business Travel Tips

What are the risks of exhibiting with the health threats that are currently looming?  We have put together a few travel tips to address the Corona Virus outbreak.  More people are taking pause before booking their travel to their next event. This is a unique situation, and hopefully will be over soon. However, as trade show and event professionals you may wonder what you need to think about when preparing to travel or organize your next event. If you are not the event organizer, do you even go? Recently, Amazon, Sony and Ericsson decided not to exhibit at the Mobile World Congress in Barcelona because they did not want to expose their employees to the Coronavirus.The overall risks in the United States are low on the spectrum and the CDC states on their website that the immediate risk of this virus to the American public is believed to be low at this time (as of February 11, 2020). If that were to change then additional measures would need to be taken to keep yourself and your team safe.

Below are some things to keep in mind as you plan business travel:

1. Are you concerned about the Coronavirus, visit the CDC website Coronavirus page for more information.

2. Face masks may be helpful if you need to travel in a high-risk area.

3. What about China? The United States is recommending that citizens avoid all non-essential travel to China.

4. Keep your immune system in tip top shape by augmenting your system with over the counter vitamins items that give your system a boost, such as Airborne and Emergen C.

5. Maintain your health and eat healthy and stay hydrated.  Generally a ½ gallon of water a day gets most people close the where they are supposed to be for hydration.

6. Supplement with products that help fight off colds like Zinc and vitamin C. According to Johns Hopkins 70 – 80% of your immune system is in your gut. So, eating healthy and even supplementing with vitamins can be an effective strategy for fending off any illness.

7. Washing your hands often is highly recommended. OSHA recommends vigorously washing with soap and warm water for at least 20 seconds. A brief splash of water and drying on a towel is not going to remove the germs.

8. Get a full night of sleep. Proper rest is critical for your body to properly defend yourself against the flu and colds. That can be difficult when you’re at shows and needing to be with clients from morning to night.

9. Use a paper towel to open rest room doors or similar to avoid the transference of viruses.

10. Avoid touching your eyes, nose and mouth. Use clean face tissue when touching your eyes, nose and mouth and immediately throw the tissue away.

11. When possible, avoid close contact with anyone showing symptoms of respiratory illness such as a cough or sneezing.

12. Encourage sick employees to stay home.

13. Review information for businesses provided by the CDC.


14. If you have not gotten a flu shot, consider getting one now.  It is still flu season after all.

15. If you believe that you were in contact with someone infected with the Coronavirus contact your health care provider and tell them about any symptoms you may have.

16. In your booth, regularly clean frequently touched surfaces with a disinfectant.

17. Entering your hotel room it might be a good idea to use Lysol Wipes or similar to wipe down remote controls, door handles and common surfaces.

18. Offer tissues and provide a waste bin for your staffers and attendees.

19. Have hand sanitizer readily available for protecting yourself between hand washings.

20. Give away hand sanitizer in your booth as a customer appreciation gift.

21. Cover your cough with your elbow or a tissue, not your hand. Clean your hands afterwards.

22. If you are hosting an event, communicate to attendees any measures you are taking to keep them safe (hand sanitizers, encouraging people with any upper respiratory illness to stay home).

23. Per the World Health Organization, it is smart to maintain a 3-foot distance between yourself and other people – especially anyone who is coughing, sneezing or has a fever. If you go to their site, they have a video on how to protect yourself. You may want to have your team watch it before they travel.

24. Avoid consuming raw or undercooked animal products and handle these items with care if you are cooking to avoid cross-contamination.

25. After air travel, consider a quick change into a different set of clothing and in turn reducing the odds of sickness transference. 

Finally, monitor the news and have an open discussion with your team about whether re-scheduling an event or not attending is an option for you and your business. The Global Association of the Exhibition Industry came up with some recommendations you may want to review. If someone is apprehensive about traveling you may want to give them the option to have someone else travel in their place, especially if they are feeling sick.

Inspired by Sofia Troutman – February 12, 2020 

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This article was inspired by "20 Event & Travel Tips to Consider Given The Coronavirus Outbreak" by Sofia Troutman, and first appeared at

Topics: Nashville trade show displays, Nashville trade show exhibits, Nashville trade show installation, trade show marketing, Blog, trade show booth installation Nashville, trade shows, Tradeshow event, tradeshows, environments, trade show leads, success, branding, F2F, face to face marketing, B2B, client engagement, event planning, human interaction, travel, safety, air travel

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