Fast-Track Guide To Successful Tradeshow Installations
One of the biggest challenges you face as an exhibitor occurs before the show even begins. No other aspect of exhibiting has the potential to cause as much grief as the installation process. Small mistakes, from scheduling errors to configuration snafus, can have catastrophic results.
Fortunately, you can avert disaster if you use the right process. That's the purpose of the following guide. It'll help to ensure every Nashville tradeshow installation you participate in goes according to plan. Use these guidelines to avoid “small” problems that might otherwise doom your exhibit.
Accurately Estimate The Required Time
Your booth obviously needs to be set up by the time the venue's doors open. Yet, invariably, some exhibitors are forced to scramble to finish their installations in time.
This scenario, along with the stress that accompanies it, can be easily avoided. All you have to do is accurately estimate the time you (or your I&D vendor) need to set everything up.
Estimate the time in man hours. That way, you'll be able to adjust the starting time based on how many people will be involved with the install (a 3-man crew will take longer than a 5-man crew).
If you're using an exhibit you've used in the past, you should be able to accurately estimate the time you need to install it. If you're using a new portable trade show booth or renting a modular inline display, ask the vendor for an estimate.
Review The Venue's Rules And Guidelines
The venue will impose rules concerning everything from the use of hanging signs to the height of your booth. Don't assume you know these rules if you haven't checked with the event organizer; they vary by venue.
The last thing you want is for your tradeshow installation in Nashville to be delayed because your exhibit violates one or more regulations.
Again, it's easy to avert disaster. Simply check with the show organizer or engineer. You may need to submit applications or pay fees, so plan ahead to give yourself plenty of time.
Arrive Early At The Venue
Tradeshow installations in Nashville are subject to Murphy's Law. If something can go wrong, there's a good chance it will.
To mitigate the risk, arrive early at the show. Pad your schedule with extra time to address unanticipated problems. For example, is a member of your I&D crew absent due to illness? If so, the rest of the crew will need more time to set everything up. Is your booth space marked incorrectly, preventing you from installing your booth within the prescribed constraints? You'll need time to track down the event organizer and resolve the issue.
Don't expect things to go as planned. Expect issues to surface. Arrive early to give yourself time to address them.
Hire A Quality I&D Team For Complex Booths
Large trade show exhibits often mean complicated tradeshow installations in Nashville. This isn't a project to do yourself. It's far better to hire a team of experienced installers to handle the job for you.
This is particularly true if you're using a configuration that's unique to your brand. The experts will know how to install your display with minimal risk of problems. If (or when) problems arise, they'll know how to deal with them efficiently.
Hire an I&D team that has a track record. Don't give the reins to inexperienced installers. Screen them according to skill, experience in the field, and training. It's also important to ask for references.
Every Nashville tradeshow installation has the potential to go sideways. Meticulous planning won't always be enough. The key is to minimize the risk that the inevitable challenges will prevent you from giving your brand the visibility it deserves.
If you're searching for a trade show installation and dismantle team you can rely on, look no further. Skyline Exhibitor Source can help. Our specialists will ensure your exhibit is assembled and ready to impress when the show begins. Contact us today to learn more about your options.